Privacy Policy

1. Introduction

AtanNote ("we," "us," or "our") operates the AtanNote application and related services across web, iOS, Android, macOS, and Windows platforms (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

By using AtanNote, you agree to the collection and use of information in accordance with this policy. If we make material changes, we will notify you via email or an in-app notice before the changes take effect.

2. Information We Collect

Account Information

When you create an account we collect your email address, display name, and optional avatar image.

Guest Accounts

You may use AtanNote as a guest without providing an email address. Guest accounts store a display name and are limited to 5 notes. Guest data is retained until the account is linked to an email or deleted.

Voice & Audio Data

When you use our voice recording features, your audio recordings are transmitted to our servers for transcription via Google Gemini. Audio data is processed in real-time and is not permanently stored on our servers after transcription is complete. Only the resulting text transcription is saved.

Notes & AI-Generated Content

We store your notes, transcriptions, refined text, and vector embeddings generated for semantic search functionality.

Usage Data

We automatically collect information such as feature usage patterns, device type, operating system, browser type, and IP address to help us improve the Service.

Payment Information

Payments are processed by Stripe (web and desktop), Apple App Store (iOS/macOS), or Google Play (Android). We never receive or store your full credit card number. We may receive limited billing details (e.g., last four digits, expiration date, billing country) from these providers for record-keeping purposes.

3. How We Use Your Information

• Transcribe audio recordings into text using AI
• Refine and format your notes using AI-powered writing styles
• Generate vector embeddings to power semantic search and AI chat
• Deliver, maintain, and improve the Service
• Process payments and manage subscriptions
• Provide customer support
• Analyze usage patterns to improve features and performance
• Send important service-related communications

4. AI Processing

AtanNote uses Google Gemini to process your audio recordings and text for transcription, refinement, and embedding generation. Your data is processed via the Gemini API in real-time and is not used to train Google's AI models. Google's API data usage policies apply to this processing.

5. Third-Party Service Providers

6. Data Storage & Security

Your data is stored on Supabase infrastructure with encryption in transit (TLS) and at rest. We implement appropriate access controls, including row-level security policies, to ensure your data is only accessible by you. While no method of electronic transmission or storage is 100% secure, we strive to use commercially acceptable means to protect your information.

7. Data Retention & Deletion

Your notes, audio recordings, and associated data are retained for as long as your account is active or until you delete them. You may delete individual notes (including their audio and version history) at any time from within the app.

If you delete your account, we will remove all your personal data, notes, audio recordings, and embeddings from our systems within 30 days. Some data may persist in encrypted backups for a limited period before being purged.

8. Your Rights

Depending on your location, you may have the right to:

• Access — request a copy of the personal data we hold about you
• Correction — request that we correct inaccurate or incomplete data
• Deletion — request that we delete your personal data
• Export — receive your data in a portable, machine-readable format
• Restrict processing — request that we limit how we use your data
• Data portability — transfer your data to another service

You can exercise your right to deletion and data export directly from the Settings page within the app. For all other requests, contact us at support@atannote.com. We will respond within 30 days.

9. International Data Transfers

Your data may be transferred to and processed in the United States or other countries where our service providers operate. If you are located in the European Economic Area (EEA), we ensure that appropriate safeguards, such as Standard Contractual Clauses, are in place for any transfer of personal data outside the EEA.

10. Cookies & Local Storage

AtanNote uses browser local storage and cookies solely for essential functionality:

• Authentication session tokens
• Theme preference (light/dark mode)

We do not use third-party advertising cookies or tracking pixels.

11. Children's Privacy

AtanNote is intended for users aged 13 and older. We do not knowingly collect personal information from children under 13. If we become aware that we have collected data from a child under 13, we will take steps to delete that information promptly. If you believe a child under 13 has provided us with personal data, please contact us at support@atannote.com.

12. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to:

• Know what personal information we collect and how it is used
• Request deletion of your personal information
• Opt out of the sale or sharing of your personal information

AtanNote does not sell or share your personal information with third parties for advertising purposes. To exercise your California privacy rights, contact us at support@atannote.com.

13. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by sending an email to the address associated with your account or by displaying a prominent notice within the Service. Your continued use of the Service after changes take effect constitutes acceptance of the revised policy.

14. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

AtanNote
Email: support@atannote.com